Applying For Jobs In The Digital Age: How To Streamline The Process

From searching for job openings to submitting applications and even virtual interviewing, everything exists online. Whilst this may be more efficient than handing out a hundred resumes in person, applying for jobs in the digital age can become stressful and overwhelming. With countless job boards, company websites, and recruitment platforms at our fingertips, knowing where to start can be daunting in itself.

In this guide, we’ll walk you through practical tips to streamline your job-hunting process in the digital age, helping you land the perfect gig without losing your sanity.

1. Use PDF converters for professional documentation

Because managers and employers get inundated with applications, reading through multiple formats and dealing with incongruous document layouts is not an option. Many job applications specify using a PDF format because it preserves the layout of the document and avoids formatting problems.

Use a PDF converter to upload your Word documents and convert them to a PDF format with zero hassle. After converting, double-check that all text, images, and formatting remain the same — sending something that appears unprofessional or hasn’t been proofread might cost you an opportunity.

Moreover, some PDF tools like Adobe Acrobat include additional features, such as the ability to merge multiple PDF files, compress them, or even add comments or an electronic signature. These functions may come in handy if you’re applying to jobs that require multiple documents or have strict submission guidelines. 

2. Craft a standout resume & cover letter

Your resume and cover letter will be the first chance to pique an employer’s interest, so they must be engaging and customised for each job you apply for. 

Resume

Start with a master resume that contains all your past experiences, skills, and achievements. This document will help you quickly access relevant information when filling out your resume for a specific job.

Next, tackle the customisation. Include all the keywords listed in the job description — there’s a very good reason for doing this. Many companies use applicant tracking systems to filter applications, so incorporating these keywords increases the chances of your resume being seen by human eyes. 

Don’t forget to keep your resume clear and concise, and double-check for grammar and spelling mistakes. A well-prepared resume should include contact information, a professional summary, work history, education and qualifications, and relevant skills. 

Cover letter

Your cover letter should be personalised and explain why you are especially interested in this position. Having a strong cover letter that outlines your passion is perhaps one of the most impactful methods for getting a great internship in a new industry – a feat you’ll have to accomplish if ever you’re seeking to make a career change.

Showcase your personality, and explain how your previous workplace experience will help you in this new position. A generic cover letter is really easy to spot and might diminish your chances of getting an interview. So, it’s worth spending some time to craft one that helps you shine.

3. Utilise job search engines & alerts

Job search engines, such as Lucres, Indeed, Glassdoor, and LinkedIn are invaluable tools for modern job hunters. These platforms compile postings that meet your skill set and interests. To make the most of these handy tools, set up job alerts based on your criteria. This will help notify you when new relevant postings are published, so you’ll never miss out on an opportunity. 

In addition, it’s important to update your profiles and resumes on these platforms regularly. Many recruiters utilise job search engines to identify potential applicants. LinkedIn, in particular, allows you to showcase your professional brand through posts, endorsements, and connections. So, be sure to engage with content related to your industry, join relevant groups, and connect with professionals.

Top Tip

Another vital piece of advice is to apply early. Some research indicates that applying within the first few days increases the likelihood of getting noticed. Since recruiters frequently review applications as they come in, you are more likely to have your CV seen.

4. Master the art of the online application

So you’ve found a job listing that sounds like the perfect match. Now, it’s time to master the art of online application. It might seem like once you’ve sent one, it disappears into a black hole — however, there are some ways to increase the odds of getting yours noticed.

First and foremost, be sure that you really understand the job description and what the position demands. Then, tailor your resume and cover letter, highlighting how your background and experience are a perfect fit for the job. Many online applications ask you to fill out fields that are essentially repeats of your resume. This can be repetitive and also time-consuming, but filling them out accurately is essential.

Keep track of your applications. Make a spreadsheet of the companies you have applied to, the positions, and the dates. This will allow you to follow up appropriately.

5. Ace your virtual interviews

Many employers have adopted remote work, and virtual interviews are now a standard part of the hiring process. While the preparations would be slightly different from those for an in-person interview, they are no less necessary. 

Ensure your internet connection is reliable, the camera works well, and you have a quiet, well-lit room where you won’t be disturbed. Second, practice speaking clearly and looking into the camera to connect with the interviewer. It may feel uncomfortable at first, but it mimics the eye contact you would have in person. Third, dress professionally from head to toe, to put yourself in the right mindset.

Finally, search common interview questions and be ready to outline your response using the STAR model. Prepare examples that illustrate your relevant skills and background. Additionally, prepare questions to ask the interviewer concerning work culture and job expectations. This demonstrates interest on your part and also helps you assess if the company is a good fit.

6. Don't forget to follow up

It might feel uncomfortable at first, but following up after an interview is something that lots of people tend to overlook. As a general rule, we recommend sending a thank-you email to the HR manager no later than 24 hours after your interview. 

Express your appreciation for the opportunity and restate your interest in the position. It’s also a good idea to include a couple of points from your conversation to show you were engaged and attentive.

If you don’t hear back within the timeline provided, the next step is to send a quick follow-up email that very politely asks for the status of your application. This shows you’re still interested and will keep you on the employer’s radar. In the meantime, keep applying to other jobs to take the edge off waiting.

7. Manage stress & stay positive 

Finally, job hunting can be a stressful and sometimes disheartening process. We’ve all experienced the disappointment of not landing our dream jobs. But staying positive is incredibly important, so make sure to set realistic goals, such as the number of job applications to send per week, and celebrate no matter how small your victories may be.

It’s just as important to take regular breaks so you don’t experience a search burnout. Spend time with friends and family doing things you enjoy. Mindfulness or meditation can also work wonders when it comes to handling anxiety and boosting focus.

Finally, don’t take rejection personally – it’s a regular part of the job search process. Instead, consider it an opportunity to learn. Request feedback when possible and adjust your strategy as needed. Staying persistent and flexible will eventually reap its rewards.

Navigating the job search process in the digital age doesn't have to be any more daunting than the paper method. And as changing technologies are restricting some job opportunities, make sure you don’t fall at the first hurdle in your job application. By staying on top of your skills building and embracing these strategies to streamline the job hunting process (and staying positive through it all), you'll be well-equipped to navigate the digital job market and secure the role that's perfect for you.